Billing >> Overview

Overview

HealthNet is not a UF Department.
We are a full 100% auxiliary of the University.

HealthNet operates as a full auxiliary of the University.  All of the funding required to support HealthNet is obtained from charges paid by users of its services.  HealthNet receives no appropriated funds, grant overhead or any other external funding.  Expenditures and the associated rates are fully compliant with Federal Cost accounting Standards (Circular OMG A-21) and University policy.  HealthNet fees are set so that costs are recovered, but so that there is no profit.  In addition, the fees for each service pay for only that service; there is no subsidy to other services.  HealthNet provides three basic services; network operations, installations for customers, and voice over IP (VoIP).

Installations for customers are provided at cost, plus a small markup for the HealthNet time associated with administering the installation.  Installation (and renovation) work is contracted out to an outside vendor.  HealthNet plans the work, contracts with the vendor, supervises the work, inspects the work upon completion, and pays the vendor.  The only cost to the customer beyond the direct cost of the installation goes to pay for the HealthNet employee time associated with the project.

Our terms are “Net 10 Days”
Our Federal Vendor number is: 596002052-711
Our PeopleSoft Vendor number is: %2307

Note:  If your area/department has not used HealthNet services in the past please call HN Accounting at 273-5349 and give your department information so that HN can enter your department into the HealthNet database.

Please note: HealthNet does not bill your "3rd Party". If you have someone from “outside” UF that is using your lab/space and he wants his company to be invoiced directly for the port charges, you will have to invoice his/her company-not HealthNet. Our dealings are with you. You can then turn around and invoice that company.

Changes Beginning FY09/10

The University of Florida has revised the way inter-department transactions are to occur as of July 1, 2009. Please read the May 2009 memo from university VP and CFO, Matt Fajack.

A summary HealthNet Changes for FY09/10 is available.

Definitions

“Projects” – This is repairs, port connections, port disconnections, wire pulls, asbestos removal, etc.  Price varies by the job.  These invoices begin with “HN-XXXX” and are billed out weekly.  If the work crew goes out on a job for your dept and they end up not doing anything; there is still a charge to your department.  We still have to pay the work crew.  If the work crew needs access into certain locked rooms/labs be sure someone is available to give them immediate access. 

“Computer Ports” – These invoices will look something like this:  “Den- Dean’s Office -01”.  The “01” is charges relating to the month of January.  “02” would mean February.  Computer Ports are invoiced monthly, around the 10th of each month.  The service period would be for the previous month. We get our port information from the UF Space File.  The Space File dumps into HealthNet’s data base at the end of every month.  The invoices are prepared about 10 days later. Our billing system prorates.  If you had a port turned on in the middle of the month you will only be billed for the time you had it.

“VA Ports” – VA ports are included on your regular monthly Computer Port invoice since July 2009.

“Telephone Line Charges” – The invoice is for VoIP line charges.   These phone numbers begin with the prefix “273”.  Just a note: Campus Telecom will invoice you for any Long Distance charges that you have made on this phone plus a monthly miscellaneous fee. Our invoices are emailed to the Department’s Fiscal person on the first of each month.  The service period for these invoices is for the previous month.  These invoices look like this:  “T-1-xxxxxxxx”.  T-1 is for the month of January, and the next set of 8 digits is your Department’s PeopleSoft ID number.  
“T-2-xxxxxxxx” would be for the month of February.

“HN-RE-xxx” –Invoices that have the “RE” mean Resale - it is for an IP Telephone you purchased from HealthNet or for a voicemail license.  We create these invoices around the first of the following month.

Pricing

HealthNet port and telephone rates are decided and voted upon yearly by the HealthNet Public Service Commision. Project prices are influenced by current material and labor costs, thus are subject to change periodically during the fiscal year.

>> Download FY08-09 price sheet (requires Adobe Reader)

>> Download FY09-10 price sheet (requires Adobe Reader)

If Your Department is Splitting into Several Divisions...

There are several steps that need to be performed to ensure a smooth transition of both your phone charges and port charges when your department splits into several division. Details